Description

The Human Resources and Administrative Assistant is the first face people see when entering our office, they are responsible for creating and maintaining a welcoming reception space for Locally Grown Restaurants and Workspace. They assist the HR department with administrative processes and provide facility support to Workspace tenants. They demonstrate attention to detail and the ability to enter data with consistent accuracy. The Administrative Assistant is highly organized and efficient in time management, with the ability to balance and prioritize their task list. 

Requirements

• Answers phone and takes messages as needed
• Greet everyone who enters the office, provide assistance as needed
• Opens and distributes mail, makes sure all outgoing mail is dealt with appropriately
• Orders and picks up office lunches (shared with other admin)
• Maintains office environment (shared with other admin)
• Performs orientation & onboarding with new hires
• Be knowledgeable about and present an overview of employee benefits to new hires
• Assist with annual benefits open enrollment
• Communicates the status of new hires with the restaurant management, including any outstanding paperwork or certifications
• Completes all post-new hire appointment data entry and filing
• Oversees and executes the weekly recruiting communications, including tracking open positions by sending weekly emails, making weekly phone calls to hiring managers, managing job postings (internal and on third party websites), and communicating social media posting needs with marketing
• Maintaining the Hiring & Onboarding Log (logging all applications received and updating status of applicant based on hiring manager feedback)
• Maintaining employee certifications tracking spreadsheet and sending monthly status updates to managers
• Other filing and administrative duties/responsibilities as assigned based on the needs of the HR department Work Environment Work involves typical indoor office conditions